City Clerk

​accessing city clerk services during city hall public closure

The City Clerk’s Office is not allowed to process birth, death and marriage certificates online due to state regulations. The public can call the Clerk’s Office at 207-874-8610 or email to handle these requests via postal mail. All marriage ceremonies scheduled at City Hall have been cancelled for now. 

july 14, 2020 election

Notice To City Of Portland Voters:  

The State Primary/Special Referendum and Municipal School Budget/Referendum Election will be held on Tuesday, July 14.

At this time, both in-person and absentee voting are available for the July 14 election. 

In Portland, in-person voting will take place on July 14 at your regular polling location. These locations  will be open from 7:00 AM until 8:00 PM. 

Voters may cast an absentee ballot instead of voting in person. To minimize interaction with
others during this public health pandemic (COVID-19), some voters may prefer voting by
absentee ballot. Casting an absentee ballot is convenient and secure. 

Absentee ballots may be requested in writing, by phone, online, or in person up to and including
the day of the election, without specifying a reason. However, if you are asking to receive your
ballot by mail, please request it early enough to allow for postal mail delivery time – both to
receive it and return it (2-5 days each way).

  •  Absentee ballot requests are being accepted right now. Printed ballots will be available by mid-June, and we will issue your ballot as soon as possible after that date.
  • Ballots must be returned to the municipal clerk no later than 8:00 PM on Election Day.

For additional information go to:

Visit Elections & Voting for more information. 

Polls open at 7:00 AM and close at 8:00 PM on Election Day. All polling places are ADA compliant. You can register to vote at your polling location on Election Day. 

The Department of City Clerk has three major functions:

Elections, Vital Records, and Custodian of the City Council Minutes. 

The following services are provided:

Filing and Issuance of a Birth, Death, Marriage 

Dog Licenses/tags

Voter Registration and Election Information

Hunting/Fishing Licenses

Notary and Dedimus Services

Performing Marriages


The City Clerk's Office does not handle tax payments or auto registration and excise payments. For Tax Payments/Auto Registration, please visit: Treasury Office
Room 102  
Portland, ME 04101
Ph: 207-874-8490
Fx: 866-765-2051

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